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DATA PRIVACY NOTICE

Think About Plastic - Arran (also known as TAP)

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”)

Who are we?

TAP is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

How do we process your personal data?

  • TAP complies with its obligations under [the GDPR] by keeping personal data up to date;
  • by storing and destroying it securely; by not collecting or retaining excessive amounts of data;
  • by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: -
    • To enable us to provide a voluntary service for the benefit of the public as specified in our constitution;
    • To administer membership records;
    • To fundraise and promote the interests of the charity
    • To manage our volunteers and "friends";
    • To maintain our own accounts and records.
    • To operate the TAP web site and deliver the services that individuals have requested.
    • To inform individuals of news, events, activities or services.
    • To process gift aid applications.
    • To contact individuals via surveys to conduct research about their opinions of current services or of potential new services that may be offered.

What is the legal basis for processing your personal data?

GDPR Article 6
  • Consent of the data subject.
  • Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract [employment contracts, contracts of work, purchase contracts, supply contracts].
  • Processing is necessary for compliance with a legal obligation. Where is a statutory obligation to hold data of employees, directors and trustees. Withholding this data voids the relationship with the organisation.

Sharing your personal data

Your personal data will be treated as strictly confidential, and will be shared only with organisation directors, trustees and members.

We will only share your data with third parties outside of the organisation with your consent.

How long do we keep your personal data?

We keep your personal data for no longer than reasonably necessary.

  • For directors, trustees, members and employees - for as long as is required by legislation.
  • For friends - for as long as you remain a friend.
  • For volunteers - for as long as you are a volunteer plus one year.

Your rights and your personal data

Unless subject to an exemption [under the GDPR], you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the TAP holds about you;
  • The right to request that TAP corrects your personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for TAP to retain such data;
  • For data held on a consensual basis, you have the right to withdraw your consent to the processing your personal data at any time;
  • The right to request that TAP provides you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability);
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

Further processing

If TAP wishes to use your personal data for a new purpose, not covered by this Data Protection Notice, then it will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

Where and whenever necessary, TAP will seek your prior consent to the new processing.

Contact Details: To exercise all relevant rights, queries of complaints please in the first instance, contact us at:

info@thinkaboutplastic-arran.co.uk

Should you need our Consent Form (for volunteers, etc.) you can download it here:
Download our Consent Form